BCSMC Board Election Plan

6. An Elected Board – The Process

6.1 Nominations

6.1.1 The Board shall strike a formal Nominations Committee. The committee shall be tasked, as written in BCSMC Board By-laws, with soliciting the sector for which the seat is available and acquiring name(s) of potential Board members. The committee must:

Ø ensure that the relative sector has been properly polled for nominees;

Ø verify the eligibility of the nominee and his/her willingness to stand with the full understanding of his/her obligations should they be elected, and

Ø prepare a slate of recommended names, and report the slate to the full Board for approval.

6.1.2 The Nominations Committee will accept an additional nominee from membership provided that the name has been endorsed by a minimum of ten qualified members. There is no limit to the number of properly submitted nominees, but the Nominations Committee must scrutinize the ten sponsor names and verify that they are from the nominee’s sector, qualified members, and are supporting one nominee only.

6.1.3 The BCSMC Board will include the slate of recommended names for election to the Board with the notice of the AGM that is mailed to licence holders, posted on industry websites and published in industry newsletters.

Ø Notice of the AGM will be mailed out a minimum of six weeks prior to the holding of the AGM.

Ø Closing date for additional nominations will be 4 weeks before the AGM.

6.2 The AGM Vote

6.2.1 A vote will take place at the AGM to ratify the slate of names.

Ø The eligibility of AGM attendees to vote will be verified.

Ø Each nominee on the slate will be ratified individually.

Ø If ratified the nominee(s) shall be deemed elected to their respective position upon signing all documents required under the Act, its Regulations and any Board By-Laws.

6.2.2 If a nominee on the slate is rejected:

Ø The Chair (BCSMC President) may request that an alternative nominee from the list verified by the Nominations Committee be brought forward for a vote.

Ø If the alternate nominee is still not ratified then the position shall be held over to a Dispute Resolution Committee for resolution.

6.2.3 Dispute Resolution Committee:

Ø At the first Board meeting after the AGM a Dispute Resolution Committee shall be established to work with the nominees and the sector organizations to resolve the stalemate.

Ø If consensus is reached on one candidate then that individual shall be deemed appointed on an interim basis until the next AGM.

Ø If no consensus is reached then that seat shall remain vacant until the next AGM.

6.2.4 The results of the election will be posted and circulated after the AGM.